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Journals / Açıköğretim Uygulamaları ve Araştırmaları Dergisi / 2026 / Cilt: 12 Sayı: 2

Developing an institutional ai assistant with RAG: The case of a student support services assistant

RAG ile kurumsal yapay zekâ asistanı geliştirmek: Bir öğrenci destek hizmetleri asistanı örneği

Fatma Topuz Eryürük(AFYON KOCATEPE ÜNİVERSİTESİ)0000-0003-2133-2840
Mehmet Fırat(ANADOLU ÜNİVERSİTESİ)0000-0001-8707-5918
Pages
73–96
Publication Date
2026-07-06
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AI Summary & Key Takeaways

AI Insight
⚡ TL;DR(Too Long; Didn't Read)

The study provides a guiding framework for developing institution-specific AI systems in public institutions.

📌 3 Key Takeaways

🎯
Objective & Hypothesis:In public service processes, data security and institutional oversight requirements have increased interest in closed-system artificial intelligence solutions.
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Key Findings & Data:The use of commercial AI models in institutional processes such as student support services creates significant data security and privacy risks.
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Conclusion & Impact:The study provides a guiding framework for developing institution-specific AI systems in public institutions.
🔬Design:Modeling & Simulation
📍Scope:Comprehensive Sample
⚙️Variables:yapay zekâ · LLM · açık kaynak

Abstract

In public service processes, data security and institutional oversight requirements have increased interest in closed-system artificial intelligence solutions. The use of commercial AI models in institutional processes such as student support services creates significant data security and privacy risks. This study seeks to answer the question: “Which processes should be implemented, and how, in order to customize artificial intelligence tools for the public sector and deploy them as a closed system?” For this purpose, a student support services AI assistant was developed in a higher education context using the Retrieval-Augmented Generation (RAG) method and open-source large language models. System design, data preparation, model selection, and software and hardware requirements were evaluated holistically. Institutional content collected from the university’s official website was transferred to the Qdrant vector database through the multilingual-e5-base embedding model; the prototype, integrated with the Qwen3-4B language model, was published on the Hugging Face Spaces platform through a Gradio interface. The study provides a guiding framework for developing institution-specific AI systems in public institutions.

Özet

Kamusal hizmet süreçlerinde veri güvenliği ve kurumsal denetim gereksinimleri, kapalı sistem yapay zekâ çözümlerine olan ilgiyi artırmaktadır. Öğrenci destek hizmetleri gibi kurumsal süreçlerde ticari yapay zekâ modellerinin kullanımı önemli veri güvenliği ve gizlilik riskleri doğurmaktadır. Bu çalışma, "Yapay zekâ araçlarının kamusal alan için özelleştirilmesi ve kapalı bir sistem olarak devreye alınması için hangi süreçler nasıl işletilmelidir?" sorusuna yanıt aramaktadır. Bu amaçla Bilgi Erişimli Üretim (Retrieval-Augmented Generation, RAG) yöntemi ve açık kaynaklı büyük dil modelleri kullanılarak yükseköğretimde bir öğrenci destek hizmetleri yapay zekâ asistanı geliştirilmiştir. Sistem tasarımı, veri hazırlama, model seçimi ile yazılım ve donanım gereksinimleri bütüncül olarak değerlendirilmiştir. Üniversitenin resmî web sitesinden derlenen kurumsal içerik, multilingual-e5-base gömme modeli aracılığıyla Qdrant vektör veri tabanına aktarılmış; Qwen3-4B dil modeliyle bütünleştirilen prototip Gradio arayüzü üzerinden Hugging Face Space platformunda yayınlanmıştır. Çalışma, kamu kurumlarında kuruma özgü yapay zekâ sistemlerinin geliştirilmesine yönelik yol gösterici bir çerçeve sunmaktadır.

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Cite This Article

Eryürük, F. T., Fırat, M. (2026). Developing an institutional ai assistant with RAG: The case of a student support services assistant. Açıköğretim Uygulamaları ve Araştırmaları Dergisi, Cilt: 12 Sayı: 2, 73–96. https://doi.org/10.51948/auad.1942236

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